At TD-HRMS, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines how we collect, use, and safeguard the Attendance system data.
1. Data Collection

• Biometric Data: Our system collects biometric data such as facial recognition data, fingerprint scans, for the purpose of attendance tracking.
• Personal Information: We may also collect personal information including employee ID, name, department, and work schedule to associate with the biometric data.

2. Data Usage

• Purpose: The biometric data collected is used exclusively for verifying employee attendance and maintaining accurate records.
• Access: Access to biometric data is restricted to authorized personnel only, ensuring that your information is used responsibly and only for its intended purpose.

3. Location Services

• Our app collects location data to provide location-based services, even when the app is closed or not in use. We use your location data to provide accurate location-based services such as maps, navigation, and location tracking.
• We will only collect your location data with your explicit consent. You will be prompted to grant permission for location access when you first use the app’s location-based features in the TD-HRMS App.

3. Data Storage

• Security Measures: Biometric data is encrypted and stored securely to prevent unauthorized access, disclosure, or alteration.
• Retention Period: Biometric data is retained for the duration of the employee’s tenure and will be deleted upon termination of employment or when no longer necessary.

4. Data Sharing

• Third-Party Services: We do not share biometric data with third parties except as required by law or with your explicit consent.
• Compliance: Any sharing of data will be in compliance with relevant data protection regulations.

5. Your Rights

• Access and Correction: Employees have the right to access their personal and biometric data and request corrections if necessary.
• Consent Withdrawal: You may withdraw your consent for biometric data collection at any time, though this may affect your ability to use the biometric attendance system.
• Delete or Deactivate: You have a right to delete the account if it’s not required.

6. Policy Updates

• Notification: We may update this Privacy Policy periodically. Employees will be notified of any significant changes and the updated policy will be made available on our internal portal.